Privacy Policy – PVTRANS Digital Portal

App Name: PVTRANS Digital Portal

Organization: PetroVietnam Transportation Corporation (PVTRANS)

Effective Date: April 8, 2026

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1. Introduction

PVTRANS Digital Portal is a private enterprise application developed by PetroVietnam Transportation Corporation (PVTRANS) for use exclusively by its employees and authorized partners.

This application is not intended for public use and is distributed through controlled access channels. Users must authenticate company-managed Active Directory accounts to access the application.

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2. Information We Collect

The application may collect and process the following categories of information:

Authentication Information: Username (passwords are not stored by the application) 

User Profile Data: Name and email address retrieved from the corporate Active Directory 

System and Access Logs: Including device information, login timestamps, IP address, and activity logs for security and auditing purposes 

Usage Data: Limited internal usage metrics strictly for service improvement (if enabled) 

We do not collect sensitive personal data beyond what is required for authentication, authorization, and system operation.

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3. How We Use Your Information

The collected information is used strictly for internal business purposes, including:

Authenticating users via the corporate Active Directory 

Granting access to authorized internal systems and resources

Maintaining system security, monitoring, and audit trails 

Improving application performance and internal user experience (if usage tracking is enabled) 

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4. Data Sharing and Disclosure

PVTRANS Digital Portal does not sell, trade, or share user data with any third parties.

All data is processed and stored within PVTRANS internal systems and infrastructure. Data may only be accessed by authorized personnel for operational, security, or compliance purposes.

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5. Third-Party Services

This application does not integrate with third-party services that collect, process, or store personal data.

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6. Data Retention

User data is retained only for as long as necessary to:

Support authentication and authorization processes 

Maintain audit logs and system security 

Comply with internal corporate policies and applicable legal obligations 

Data that is no longer required will be securely deleted or anonymized.

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7. Data Security

We implement appropriate technical and organizational security measures, including:

Encrypted communication (HTTPS) 

Authentication and access control mechanisms 

Server-level protections and monitoring systems 

Access to data is restricted to authorized personnel only.

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8. User Rights

As an internal user, you may contact your system administrator to:

Request access to your personal data 

Request correction of inaccurate or outdated information 

Request account deactivation or removal (subject to internal policies and operational requirements) 

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9. Children’s Privacy

This application is not intended for individuals under the age of 18, and we do not knowingly collect personal data from minors.

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10. Compliance

We process personal data in accordance with applicable data protection laws and PetroVietnam’s internal data protection and security policies.

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11. Changes to This Privacy Policy

PVTRANS may update this Privacy Policy from time to time to reflect changes in legal, technical, or business requirements.

Users will be notified of significant changes through appropriate internal communication channels.

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12. Contact Information

If you have any questions or concerns regarding this Privacy Policy or the application, please contact:

Email: adminit@pvtrans.com

Department:  Science, Technology and Digital Transformation Division

Organization: PetroVietnam Transportation Corporation (PVTRANS)